Invitation Letter

From Legatum Initiative to Institutions

Concerning about contributing to theory and practice related to the preservation and to the access promotion of public audiovisual documentary legacy from countries of Latin culture, the Research Group on Digital Culture, Representation, and Information — CRIDI ( launches the Legatum Initiative (

One of the main products of the Legatum Initiative is the Legatum – Sonus et Imago Repository, constituted by a series of coordinated actions around an open, multilingual, collaborative, and specialized repository towards the collections to be represented, in order  to gather and disseminate the archival audiovisual fonds/collections produced by or sponsored by public institutions from countries whose official languages are Portuguese, Spanish, Catalan, Galician, Romanian, French, and Italian. There are plans to develop actions oriented to the digital preservation of such an inserted informational content.

The gathering of these elements will enable a distinct view of this documentary production, allowing new knowledge efforts to be taken, in addition to ensuring the technological resources needed to provide access to those data for the users interested in freely consulting the contents shared by all the participant institutions.

The Legatum Initiative’s repository is a technical experience, which takes advantage of the recent technological innovations applied to permanent collections. It is based on a digital platform compatible to the international archival standards, in order to reach the objectives as they were meant to. It is also an initiative of reflection about information, culture, and representation; an empiric convergence that offers a product to the researcher, as a mean to access information about the documentation whose nature and features attend to the repository scope.

Bearing in mind what has been stated, all the public institutions, whose languages have its origins in Latin culture, keeping audiovisual fonds/collections (photographs, moving images etc.) are invited to participate in the Legatum Repository.

The repository previous phase of development was concluded in 2016 as a pilot experience to the initial actions. Now we’ve already done some official, institutional arrangements to continue the experience in this phase (2016-2019) of the research. The institution interested in taking part of the project in this stage, must contact the Legatum Repository administrator (, who shall make the initial insertion of the institution, funds, and users description, according to our contact form ( This procedure aims to ensure the safety of each institution regarding the users permission to edit their own data and so to the operational and qualitative leveling of the data input.

The institutions that already use the software of description and provision of digital representatives (digital objects generated from digitization processes performed by the institutions which are part of the project), must not duplicate the data in Legatum Repository. Such institutions just need to fill in the form of the International Standard for Describing Institutions with Archival Holdings (ISDIAH, as available in the repository itself description tool), and inform the links to the finding aids and other digital resources available on their web pages.

The archival description or the institution description to be available in Legatum Repository is a responsibility of each institution, as it reflects the informational and archival representations that better fits each profile, in addition to enable the input of their own digital representatives in the system to be accessed by the public.

The Legatum Repository offers to each institution the possibility to inform and keep the data in the way each one prefers, at the same time that exempts the Legatum Initiative responsibility about the data inserted by the institution.

March 6th, 2018

Research Group on Digital Culture, Representation, and Information - CRIDI